Team__206.github.io

Communication Procedures

Our team will be communicating primarily through Discord. For meetings that require all members to be present, in person meeting is preferable but if all members can not attend, such meeting will be done via Zoom or a Discord video call. Communication to the instructor will be handled via email in which the person will tag the rest of the team in the correspondence.

Meeting Schedule

In order for the team to conduct meetings, a text reminder will be sent out on the day of the meeting both a couple of hours prior and immediately before. Meetings will occur on a consistent agreed upon schedule. Assuming a meeting change happens in response to the relative workload required for a 314 assignment, changing meeting times will be discussed in class with a text sent out as a reminder. Under other circumstances, a discussion will be conducted via text in-order to determine a new meeting time. It is preferred that meetings happen face-to-face on the ASU Polytechnic campus though Zoom will be available as needed.

Roles & Responsibilities

For our team, project roles are to be picked voluntarily, and once assigned, they are to remain in that role unless there is an accommodation that is required that prevents them from satisfying said position. This should be communicated in advance. In such a scenario, a consensus will be reached among the team members for who is best capable to fulfill the role switch or the responsibilities of the role in question can be distributed among the different roles. However, if a role switch is not required but only assistance is, any role is allowed to assist at any time.

Projects will be kept on track through the use of a Gantt chart via Smartsheet. And the team leader will be responsible for ensuring that all requirements are met among the team members.

The current roles for the project are as follows:

• Meeting leader - Rishik
• Meeting recorder - Damien
• Assignment leader - Damien
• Project monitor - Danial

Team Coordination & Accountability

To complete assignments as a team, we will begin with a general meeting about what needs to be done. Outside of hard scheduled meet times, all team members can work on the project at any time. However, the assignment must be completed the day before, including the quality check. The assignment will then be submitted by the Meeting Recorder. To ensure the assignment is completed successfully all members will be required to report on which portion of the assignment they will best be able to assist. However, the final say will go to the Assignment Leader. Making sure everyone on the team is informed of the design review will fall under the task of the Project Monitor.

For things referring to accountability and team conflict, it will be subject to the Conflict Resolution Protocol.

Conflict Recognition & Resolution

The team members agree to the following process for resolving conflicts with other team members:

Conflict Resolution Protocol

1) If, by 48 hours of initial contact by team leader, any member does not reply, they are to be removed from the corresponding assignment

2) If, after two repeated violations of [1], the violating member is to be considered a missing participant, and to be removed indefinitely via pink slip until contact is reestablished. Assuring this on assignments shall fall under the jurisdiction of the Meeting Recorder

3) If, in the conditions where there is a conflict among members, a meeting will be scheduled at the next available time to resolve said conflict. Planning meetings will be done by the Meeting Leader position and hosted on the platform Zoom

4) Conflicts regarding project course decisions are to be voted anonymously. If consensus is unable to be met during the meet times established by the Project Planner, decision making power shall be deferred to the Team Leader Position

5) For intrapersonal team conflict, Article 3 is invoked at the next possible meeting time disregarding any preset assignments. If there is no resolution to which all parties are satisfied, it is to be referred to the professor or TA of the course for further action. This can be done by any member.

6) Team decisions related to conflict resolution and student participation are to be made via vote, including the approval of this protocol which shall be done unanimously.

7) Any debate to change to this protocol can be started by any present participant